September 21, 2015 TnH Global

Belgium Visa

Explore Belgium Visa Information

On this page, you will get detailed information about Belgium Visa and formalities.

Visa Information for the Kingdom of Belgium (Belgium)

Visa Note & Fees

Work Permit Visa

When applying for a visa, the applicant needs to present the following documents at the embassy or consulate responsible for his / her place of residence:
A valid passport: The passport should be valid at least 18 months when applying should have at least one double blank page reserved for visas (blank front and back). Passports valid for over 10 years will not be accepted as the main required travel document. The passport must have two blank pages opposite to each other.
Four photographs of size “3.5 cm x 4.5 cm” against a white background with 70-80 % face coverage; the photo needs to be printed on high-quality paper with at least 600 dpi resolution. It should be glued to the form; one additional photograph should be attached to the application form with a paper clip.
Two application forms, signed and dated by the applicant.
Applicant’s original work permit / training permit obtained by the Belgium-based employer, or his representative, from the regional employment service which covers the employer’s place of business (VDAB, FOREM or ORBEM). If the applicant is exempt from the work permit / training permit the relevant certificate should be provided. Researchers at a Belgian university are advised to take up this matter with their tutor in advance.
A Police Clearance Certificate for the past 1 year. This document is valid only 6 months from the date of issue. In case, applicant resided in a foreign country during the past 1 year, he/she should moreover submit a Police Clearance Certificate issued by the relevant authorities of that foreign country as well.
Depending on the circumstances, complementary documents, like invitation letter from the Belgian company or a dispatch letter from the company in India providing additional information regarding the goal of the trip, may be demanded.
An authority letter duly signed by the applicant is required for submission and collection.

All documents have to be produced in original and copy.

Submitting false documents may be followed by legal action.

All official documents must be recent i.e. not older than 6 months, attested by local, competent authorities and then legalized by The Ministry for External Affairs, Consular Division, Patiala House, New Delhi. In case the original certificates are in any of the local languages, then an official translation in English must be attached which should also be duly attested and legalized by Indian Authorities.

VFS Service Charge – Rs. 1000
VFS Service Charge for Legalization – Rs. 392
Visa fee for 3 Years – 15, 660
Legalization fee – Rs. 1740

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Tourist Visa

The Applicant should have a passport valid for at least 3 months after the expiry date of your visa and must contain at least one double blank page reserved for visas (blank front and back). Passports valid for more than 10 years won’t be accepted as the main required travel document. It is compulsory to have two blank pages opposite to each other.
Photocopy of the valid passport (first and last page) is required. If there are any valid visa for USA / UK / Canada / Australia and any Schengen visa (issued in last three years), if the visa is in old / cancelled passport than photocopy of those pages should also be produced.
One duly filled-in visa form and signed by the applicant.
Two photographs of size “3.5 cm x 4.5 cm” against a white background with 70-80 % face coverage, the photo should be printed on high-quality paper with at least 600 dpi resolution. The photo should be glued to the form and not stapled; one additional photograph has to be attached to the application form with a paper clip.
Covering letter mentioning the purpose of the visit with complete and full address and contacts of host / relative / hotel in the country.
Proof of accommodation (confirmation of reservation of hotel / apartment).
Proof of the booking of an organized trip or any other appropriate document indicating the envisioned travel plans (e.g. ticket reservation).

Proof of sufficient funds to cover all expenses while in Belgium:

Bank Statements for the last 3 months.
Copy Income Tax Returns for the last 3 years.
Copy Salary Slips (if working).

Foreign nationals living in India must submit valid permit to return to India.
Minors below 18 years traveling alone must submit the written consent of their parents / guardian.
A letter of leave from the applicant’s employer mentioning the applicant’s position in the company OR A letter of the applicant’s school administration confirming the holiday and if he / she is below the age of 21 years, parental consent (from both parents / guardian) confirmed before the Magistrate Court.
Overseas travel medical insurance valid for all Schengen-countries. The insurance has to cover the applicant for at least 30,000 Euros or equivalent, for all risks e.g. accident, illness, medical emergency evacuation etc. The policy has to clearly specify the period of validity and has to cover the entire duration of the trip including the date of arrival & departure. Please note that the Travel Insurance policy needs to be duly signed by the applicant before submitting it same along with the application.
In certain cases: other complementary documents might be requested to justify the merits of the visa application.
Applicants should apply 3 weeks before the scheduled date of departure.

An authority letter duly signed by the applicant is required for submission and collection.

VFS Service Charge for Legalization – Rs. 392
VFS Service Charge – Rs. 1000
Children 0 to 6 years – Rs. 0
Children 6 to 12 years – Rs. 3045
1 Year (Multiple Entry) – Rs. 5220
Legalization fee – Rs. 1740
3 Months – Rs. 5220
One month – Rs. 5220

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Business Visa

The Applicant should have a passport valid for at least 3 months after the expiry date of your visa and must contain at least one double blank page reserved for visas (blank front and back). Passports valid for over 10 years will not be accepted as the main required travel document. It is mandatory to have two blank pages opposite to each other. Two photocopy of passport’s front and last page is required.
Photocopy of the valid passport (first and last page) is required. If there are any valid visa for USA / UK / Canada / Australia and any Schengen visa (issued in last three years), if the visa is in old / cancelled passport than a photocopy of those pages are also need to be attached.
One visa form completely filled and signed by the applicant.
Two photographs of size “3.5 cm x 4.5 cm” against a white background with 70-80 % face coverage, the photo should be printed on high-quality paper with at least 600 dpi resolution. It should be glued to the form, not stapled; one additional photograph has to be attached to the application form with a paper clip.
A Covering letter from the Indian organization or company mentioning the designation and current profile of the applicant, purpose of the visit, travel itinerary, name & contacts of the company in Belgium.
Reservation of onward / return travel ticket.
An invitation letter from the Belgium Company / University / Fair and congresses.
Proof of accommodation (confirmation of reservation of hotel/apartment).
Proof of Financial support such as:

Copy of Bank statement for last three months.
Copy of Income Tax Returns for the last three years.
Copy of Salary Slips for the last three months.

Overseas travel medical insurance valid for all Schengen-countries. The insurance has to cover the applicant for at least 30,000 Euros or equivalent, for all risks e.g. accident, illness, medical emergency evacuation etc. The policy has to clearly specify the period of validity and has to cover the entire duration of the trip including the date of arrival & departure. Applicants must note that the Travel Insurance policy needs to be duly signed by him / her before submitting the same with the application.
It is recommended that applicants provide recent and official financial information of the Indian company or Indian organization and the proof of an existing commercial relationship, if he / she have already done business with the inviting company in Belgium (i.e. bill of lading, business contract.).
Minors below 18 years travelling alone must submit the written consent of their parents / guardian.
For journeys undertaken for political, scientific, cultural, sports or religious events or any other reasons: Invitation, enrollments or programs stating (wherever possible) the name of the host organization, entry tickets, and the length of stay or any other appropriate document representing the purpose of the journey.
The documents mentioned above are only the basic documents to be submitted in all cases. Also, additional documents may be requested by the Embassy or Consulate General. The applicant may be invited in person for an interview, if required.
An authority letter duly signed by the applicant is required for submission and collection.
You should apply 3 weeks before the scheduled date of departure.
All submitted documents must be recent.
All documents have to be produced in 1 original and 1 copy.
The present short stay visa doesn’t exempt you from a work permit which might be required depending on the type of activity you intend to do in Belgium. Applicants should check with their employer or client in Belgium before departure.
The above mentioned visa is valid for all Schengen countries and is intended for a short stay up to 90 days.
Multiple entries are required, in case the Schengen-area is re-entered after e.g. travelling to USA / UK. If further applications for other countries are to be made, the passport can stay in possession of the applicant until the day preceding the date of issue.

AS A RULE and provided the relevant authorities do not object or no additional documents are required. The visa will be issued after 3 working days.

NOTE: Most common are certificates of civil status (Birth / Marriage / Death Certificates), diplomas, police clearance certificate and affidavits. These documents only require a single legalization (Apostle) issued by the Ministry of External Affairs in New Delhi. Any additional legalization by the Belgian Consulate / Embassy is not required.

Coordinates of the Ministry of External Affairs of the Government of India

Joint Secretary (Consular),

CPV Division, Patiala House Annexe

Tilak Marg

New Delhi

Phone: 11 2338 8015

Fax: 11 2338 8385

E-mail: jscons@mea.gov.in / dcpf@mea.gov.in

Website: http://mea.gov.in, http://mea.gov.in/apostille.htm

VFS Service Charge for Legalization – Rs. 392
VFS Service Charge – Rs. 1000
Children 0 to 6 years – Rs. 0
Children 6 to 12 years – Rs. 3045
Legalization fee – Rs. 1740
1 Year (Multiple Entry) – Rs. 5220
3 Months – Rs. 5220
One month – Rs. 5220

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Student Visa

For a study-related stay in Belgium, temporary residence permit is required (Autorisation de S�jour Provisoire pour �tudes/Machtiging tot Voorlopig Verblijf voor studies) from the Belgian Embassy or Consulate responsible for the concerned place of residence.

A valid passport: The passport should be valid at least 12 months when applying and should contain at least one double blank page reserved for visas (blank front and back). Passports valid for more than 10 years will not be accepted as the main required travel document. It is mandatory to have two blank pages opposite to each other.
Four photographs of size “3.5 cm x 4.5 cm” against a white background with 70-80 % face coverage, the photo should be printed on high-quality paper with at least 600 dpi resolution. The photo should be glued to the form, not stapled; one additional photograph has to be attached to the application form with a paper clip.
Two application forms, signed and dated by the applicant.
A medical certificate (should be valid only 6 months from date of issue). The specific form must be signed and stamped by one of the designated hospitals / doctors.
If applicant is over 21 years old (or 18 if you are going to study at a private educational establishment), a Police Clearance Certificate for the past 1 year. This document is valid only 6 months from the date of issue. In case the applicant lived in a foreign country during the past 1 year, he / she should submit a Police Clearance Certificate issued by the relevant authorities of that foreign country along with the form.
Proof of registration or a registration permit for a full course in a higher education establishment in Belgium, or evidence of application for an equivalence certificate for diplomas or certificates issued abroad, or proof of registration for an admission test or entrance exam should be submitted.
A notarized certificate of applicant’s diploma / degree, or proof of study at an Indian university or institution of higher education in the notarized form.

Proof of your financial support. It can be done by:

Proper proof of the scholarship you have been or will be granted. OR
Proof that a guarantor supports you: – If the guarantor is a Belgian national or has a permanent residence permit in Belgium, he has to provide:

A letter of guarantee (in the prescribed form – annex 32 – French / English version – Flemish / English version), signed by your guarantor. This document can be obtained from the guarantor’s municipality in Belgium and has to be certified by the municipality. This document is valid for 6 months after issue.
A certificate of registration issued to the guarantor by the municipality in Belgium; a photocopy of the guarantor’s identity card / passport.
Proof of the solvency of the guarantor (bank account statement / salary sheet / tax paper). Proven monthly income should be at least 750 + 569 for the student + 150 for each dependant family member.
It’s recommended to provide a certificate of the composition of the guarantor’s family.
If the guarantor is living in India or in a foreign country, he has to provide:
A letter of guarantee (in the prescribed form – annex 32 – French / English version – Flemish / English version) by applicant’s guarantor. If the guarantor is living in India, he need to present himself at the Embassy / Consulate General to sign the letter of guarantee and have his signature legalized. If the guarantor is residing in a foreign country, this document can be obtained from the diplomatic or consular mission of Belgium in this country and has to be certified by that mission. This document is valid for 6 months after.
A photocopy of the guarantor’s identity card.
Proof of the solvency of the guarantor: bank account statement for the last 3 months / salary sheet / tax paper (translated and notarized). The monthly income should be at least (the equivalent of) 750 + 569 for the student + 150 for each dependant family member.
(If possible), certificates of foreign language studies. The certificates should be submitted in the notarized form

In certain cases: other complementary documents might be requested to justify the merits of the visa application.

An authority letter duly signed by the applicant is required for submission and collection.

All documents have to be produced in 1 original and 1 copy.

Submitting false documents may be followed by legal action.

All official documents must be recent i.e. not older than 6 months, attested by local, competent authorities and then legalized by The Ministry for External Affairs, Consular Division, Patiala House, New Delhi (more details). [Legalization.doc] In case the original certificates are in any of the local languages, then an official translation in English must be attached which must also be duly attested and legalized by Indian Authorities.

VFS Service Charge – Rs. 1000
Visa fee for 1 Year is – Rs. 15660
Legalization fee – Rs. 1740
VFS Service Charge for Legalization – Rs. 392

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Transit Visa

The documents should be produced when applying for a transit visa (maximum 5 days) valid for the Schengen Countries, with Belgium as the main destination, include:

A valid passport: The passport should be valid at least 3 months after the expiry date of your visa and should contain at least one double blank page reserved for visas (blank front and back) when applying for the visa. Passports valid for more than 10 years will not be accepted as the main required travel document. It is mandatory to have two blank pages opposite to each other.
Two photographs of size “3.5 cm x 4.5 cm” against a white background with 70-80 % face coverage; the photo must be printed on high-quality paper with at least 600 dpi resolution. It should be glued to the form and not stapled; one additional photograph has to be attached to the application form with a paper clip.
One application form, signed and dated by the applicant
A valid visa for the country of final destination (outside the Schengen area).
Applicant’s plane ticket reservation with all flights confirmed proving the transit port of entry is Belgium.
Depending on circumstances, other documents may be required.
An authority letter duly signed by the applicant is required for submission and collection.
Applicant should apply for the Transit Visa 3 weeks before the scheduled date of departure.
All submitted documents should be recent.

All documents have to be produced in 1 original and 1 copy.

Submitting false documents may be followed by legal action.

VFS Service Charge for Legalization – Rs. 392
VFS Service Charge – Rs. 1000
Visa fee is – Rs. 5220
Legalization fee – Rs. 1740

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Seamen Visa

Seamen transit visa allows an applicant a maximum stay of five (5) days in the Schengen area, prior to traveling onwards to another country located outside the borders of the Schengen area.

The Applicant should have a valid passport should be valid at least 3 months after the expiry date of your visa and should contain at least one double blank page reserved for visas (blank front and back) when applying for the visa. Passports valid for more than 10 years will not be accepted as the main required travel document. It is mandatory to have two blank pages opposite to each other.
One legible, fully filled Seamen visa application form.

Two photographs of size “3.5 cm x 4.5 cm” against a white background with 70-80 % face coverage; the photo must be printed on high-quality paper with at least 600 dpi resolution. It should be glued to the form and not stapled; one additional photograph has to be attached to the application form with a paper clip.
A covering letter from the Applicant / Company should be attached with form.
A valid visa for the country of final destination.
Evidence of transport (confirmed air or train ticket).
Proof of financial status and hotel reservation.
A Continuous Discharge Certificate should be attached with the passport (Seamen’s Booklet).
A letter of Contract (in original) with the shipping company mentioning the nature of employment and duration of the contract etc.
An authority letter duly-signed by the applicant is required for submission and collection.

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Facts to Know About Belgium

Name: Kingdom of Belgium

Location: Western Europe

Time: IST (-) 4 1/2 hrs

Capital: Brussels

Language: Dutch (official) 60%, French (official) 40%, German (official) less than 1%, legally bilingual (Dutch and French)

Area: 30,528 sq km

National Day: 21 July (Independence Day)

Currency: EUR 1 = INR 81.13

Climate: Belgium enjoys seasonal transitions like its neighboring countries, with warm weather from the month of May to September and extreme cold likely to snow during winter months.

Holidays: 1 Jan – New Year’s Day, 21 Apr – Easter Monday, 1 May – Labour Day, 29 May – Ascension Day, 9 Jun – Whit Monday, 11 Jul – Flemish Community Holiday, 21 Jul – Independence Day, 15 Aug – Assumption, 27 Sep – French Community Holiday, 3 Nov – All Saints’ Day, 11 Nov – Armistice Day, 15 Nov – German Community Holiday, 25 Dec – Christmas Day, 26 Dec – Boxing Day

Airline Name: Sabena SN

International Airports: Brussels Zaventem (Brussels), Deurne (Antwerp), Ostend (OST), Liege (LGG)

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Diplomatic Representations

New Delhi

Name: Royal Embassy of Belgium

Address: 50-N, Shantipath, Chanakyapuri

City: New Delhi – 110 021

Country: India

Telephone: 011 – 4242 8000, 4242 8040

Fax: 4242 8002

Timings: Mon to Fri

Office Timings: 0900 to 1300 hrs & 1400 to 1700 hrs

Visa Timings: 0830 to 1130 hrs (Mon, Tue & Thur)

Email: newdelhi@diplobel.fed.be

Notes: Only Family visas are accepted on Wednesdays.

Territory Jurisdiction: No Jurisdiction. Visa applications can be submitted at New Delhi, Mumbai or Bangalore.

Collection Timings: 1530 to 1600 hrs

Name: Belgium Visa Application Centre

Address: No. 15 – 26, Block E, 2nd Floor, International Trade Tower, Nehru Place

City: New Delhi- 110019

Country: India

Telephone: 011- 4160 8607

Timings: Mon to Fri

Visa Timings: 0900 hrs to 1630 hrs

Email: infonorth.belin@vfshelpline.com

Notes: Travel Agents & Representatives: Between 01 & 04 applications: – 0800-1000 hours, Monday-Friday. 05 & above applications: – (by prior appointment only)

Territory Jurisdiction: No Jurisdiction. Visa applications can be submitted at New Delhi, Mumbai or Bangalore.

Collection Timings: 1300 to 1600 hrs.

Mumbai

Name: Consulate General of Belgium in Mumbai

Address: TCG Financial Centre, 7th floor, C-53, G-Block, Bandra Kurla Complex, Bandra (E)

City: Mumbai – 400 051

Country: India

Telephone: 022- 2421 2115 / 2436 1602 / 2430 5186, 2436 5501, Duty Officer: 09821429785 (in emergencies only)

Fax: 022- 2436 1420

Timings: Mon to Fri

Office Timings: 0800 to 1600 hrs

Visa Timings: 0830 to 1230 hrs & 1400 to 1500 hrs

Email: mumbai@diplobel.fed.be

Notes: Visa is handled.

Territory Jurisdiction: No Jurisdiction. Visa applications can be submitted at New Delhi, Mumbai or Bangalore.

Collection Timings: 1400 to 1445 hrs

Mumbai

Name: Belgium Visa Application Centre

Address: 2nd Floor, New Shreyas, Plot No. 25, Dadyseth Lane, Chowpatty Band Stand, Near Bombay Garage, Babulnath

City: Mumbai- 400 007

Country: India

Telephone: 022- 6515 6567

Timings: Mon to Fri

Visa Timings: 0800-1300 hrs & 1400-1500 hrs (for Applicants only), 0800-1000 hrs ((between 01 & 04 applications) & 05 & above applications: – by prior appointment only) (Travel Agents & Representatives)

Email: infowest.belin@vfshelpline.com

Notes: Travel Agents & Representatives: (Between 01 & 04 applications: 0800-1000 hours, Monday-Friday. 05 & above applications: – by prior appointment only)

Territory Jurisdiction: No Jurisdiction. Visa applications can be submitted at New Delhi, Mumbai or Bangalore

Collection Timings: 1630 to 1730 Hrs.

Kolkata

Name: Honorary Consulate of Belgium

Address: 10 Camac Street, “Industry House”, 15th Floor

City: Kolkata – 700 017

Country: India

Telephone: 2282 7531 / 32 / 2404

Fax: 2282 7535

Timings: Mon to Fri

Office Timings: 1000 to 1400 hrs

Email: consubel_kolkata@jayshreetea.com

Notes: Visa is handled.

Territory Jurisdiction: No Jurisdiction. Visa applications can be submitted at New Delhi, Mumbai or Bangalore.

Chennai

Name: Honorary Consulate of Belgium

Address: Spic House, 88, Mount Road, Anna Salai Guindy

City: Chennai – 600 032

Country: India

Telephone: 044- 2235 0877, 2235 2336

Fax: 044- 2235 0308

Timings: Mon to Fri

Office Timings: 0900 to 1730 hrs

Email: chairman.spic@spicnet.com, chairman@spic.co.in

Notes: Visa is not handled. Passports are sent to Mumbai.

Territory Jurisdiction: No Jurisdiction. Visa applications can be submitted at New Delhi, Mumbai or Bangalore

Bangalore

Name: Belgium Visa Application Centre

Address: Belgium Visa Application Centre, Unit No 103, First Floor, Sophia’s Choice, No 7 , St Marks Road

City: Bangalore – 560 001

Country: India

Telephone: 022- 6515 6567

Timings: Mon to Fri

Visa Timings: 0800-1200 hrs & 1300-1500 hrs (Applicants only), 0800-1000 hrs ((between 01 & 04 applications) & 05 & above applications: – by prior appointment only) (Travel Agents & Representatives)

Email: infowest.belin@vfshelpline.com

Territory Jurisdiction: No Jurisdiction. Visa applications can be submitted at New Delhi, Mumbai or Bangalore.

Collection Timings: 1530 to 1630 hrs.

Ahmadabad (Gujarat)

Name: Belgium Visa Application Centre

Address: Ground floor, Gujarat Chamber of Commerce, Opp. Vallabhsadan temple, Ashram Road

City: Ahmadabad- 380 009 (Gujarat)

Country: India

Telephone: 022-6515 6567

Timings: Mon to Fri

Visa Timings: 0800 to 1200 hrs & 1300 to 1500 hrs (Applicants), 0800 to 1000 hrs (between 1 & 4 applications. 05 & above applications:- by prior appointment only) (Travel Agents & Representatives)

Email: infowest.belin@vfshelpline.com

Notes: Travel Agents & Representatives: Between 01 & 04 applications: – 0800-1000 hours, Monday-Friday. 05 & above applications: – (by prior appointment only)

Territory Jurisdiction: No Jurisdiction. Visa applications can be submitted at New Delhi, Mumbai or Bangalore

Collection Timings: 1530 to 1630 hrs.

Dhaka

Name: Honorary Consulate of Belgium in Dhaka

Address: House # 24A, Suite # 2A, Road # 42, Gulshan-2

City: Dhaka-1212

Country: Bangladesh

Telephone: +880-2-9896990, 9895467

Fax: +880-2-9896985

Email: faruk@consubel.net / faruk@citech.net

Notes: Applicants from Bangladesh are required to submit their documents for legalization at the Honorary Consulate of Belgium in Dhaka.

Territory Jurisdiction: No Jurisdiction. Visa applications can be submitted at New Delhi, Mumbai or Bangalore.